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Office Coordinator (H/F)


N° de l'annonce:



Courbevoie, Île-de-France 


Ressources humaines



Code postal:


Type de contrat:


Publiée le:



Industries: Prestataires


InterSystems France subsidiary seeks an experienced and motivated Office Coordinator to primarily focus on providing high quality services and support for our 4 French offices which are located in Courbevoie, Montpellier, Bayonne and Nantes. The role, a key part of an evolving French subsidiary, will be challenging, diverse and rewarding. 

InterSystems is recruiting an : 
Office Coordinator (H/F)


Facilities Responsibilities :
  • Coordinate building work and assist employees with internal moves.
  • Build and maintain good working relationships with external contractors and vendors of equipment and supplies.
  • Negotiate and review maintenance and utilities contracts for the French offices and keep accurate and up to date records of maintenance work carried out.
  • Administration of Company mobile phones and cars, including renewals, replacement, maintenance, road tax information etc.
  • Ensure security standards are maintained and adhered to by employees.
  • Review on-site storage annually and monitor costs. 
  • Remain current on EU Health and Safety regulations as well as local ones concerning facilities and safety and accordingly adjust our policies. Ensure with HR Manager and external consultant when relevant that H&S requirements are met and all documentation in place and up to date. Monitor contractors working on site and employees and ensure they follow all Health and Safety correct practices. Provide all trainings (such fire wardens and first aiders) required by the local H&S regulations. 
Human Resources Responsibilities :
  • Assist and Participate in the organization and the holding of Induction of new employees to the company with regard to local office facilities and procedures
  • Process all new starter and leaver data in accordance with relevant policies and procedures, liaisingwith other departments are necessary to coordinate equipment required as well as the return of company equipment upon the end of employment. 


Position Requirements:  Excellent English and French language skills are essential.
  • At least 5 years’ experience as an Office Coordinator  in a fast-paced, company start-up, sales environment for an office based in France. 
  • Excellent written (grammatical – proof reading) and spoken communication skills in French 
  • Ability to provide professional reports with good presentation skills. 
  • Strong organizational, interpersonal skills. Excellent attention to detail. 
  • Organized and enthusiastic are the key words, autonomy and adaptability are critical. 
  • Ability to work effectively in a “team” environment. 
  • Ability to work flexibly and to multi-task. 
  • Experience in dealing with customers. 
  • Advanced Microsoft Office – Word, Excel, PowerPoint, and Outlook. 
  • Travel is required on a regular basis 
  • Education – University degree or equivalent.  Qualifications in Human Resources highly desirable.

Email your CV and cover letter by clicking on the "postuler" button below.
Informations sur l'établissement
Tour Europlaza – La Défense 4 - 20 avenue André Prothin
Courbevoie, Île-de-France, France

Téléphone: 01 77 49 16 00
Site web:

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